Mission & Services

Evergreen Meetings is dedicated to creating unforgettable and memorable event experiences. The mission is to design, plan, and execute meetings that not only meet our clients' objectives but also leave a positive, lasting impact on the communities we touch.

Evergreen is committed to delivering seamless and innovative meeting solutions, infused with creativity and personalized care. Our main goal is to cultivate growth, build connections, and foster a sense of belonging for our clients, attendees, and partners. We aim to be a catalyst for positive change in the meeting and events industry, where every gathering is a force for good and an everlasting source of inspiration.

Together, we aspire to create evergreen memories, leaving a legacy of sustainable success and continuous growth for all those who entrust us with their most important events.

Evergreen Meeting Management offers a variety of standard and exclusive services to clients. We will help you grow your event and optimize your resources by providing the services and skills you need for your meetings. This is done by executing highly detailed plans and working with everyone involved to ensure your event runs seamlessly.

The general list of services is provided below. If you don't see what you are looking for, please reach out for more information.

Meeting Logistics

Evergreen focuses on the project management aspect of your event to bring all of the pieces together to make a memorable event.

Production Design

From virtual to in-person, Evergreen will collaborate with you to find the best production options for your attendees.

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Exhibition Management

Evergreen will work with your exhibitors in advance of the meeting and onsite to ensure they meet your goals by helping them meet theirs.

Venue Sourcing

Working with you to find the perfect venue for your meetings and offsite events that fit your needs and meet your budget.

Budgeting & Reconciliation

Evergreen will work with you to find ways to get more out of your spending and eliminate waste.

Program & Content Management

Evergreen will work with your staff and planning committees to help develop and drive content for your meetings.

Sustainability

Working from the beginning with your partners and vendors to reduce your meeting's ecological footprint through practical waste management and reduction procedures.

Registration

Creating a memorable experience from the first interaction with your attendees to the last.

Vendor Sourcing & Management

Finding vendors who will meet your budget, maximize your spend, and create memorable events.

Housing & Travel

Working with your hotel and travel partners to ensure everyone has an enjoyable experience while at your event.

Meeting Trends

Evergreen will keep you and your events updated with the most current industry trends and forecasting.

Health & Safety

Evergreen will work with your vendors and venues to ensure all safety options are vetted before and during your meetings.

PO Box 1642, Herndon, VA 20172

Tel: 571-659-4260 | mpearson@evergreenmeetings.com